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The Sterling Creations team
A Dan Thompson contribution
How to Take a Screenshot in Office and Insert It into a Document
By Brian Burgess
| April 15, 2016 in
If you’re composing a document in Word or PowerPoint presentation, you might
find an image you’d like to insert quickly. There are third-party tools like
SnagIt that will let you do it, but you might not be aware of the screenshot
utility built into Office. Here’s a look at how to use it.
Note: This article demonstrates using Office 2013 and 2016 which can be
purchased separately as stand-alone installs, or come as part of your
365 subscription. If you’re using an older version, read our article on
how to take a screenshot using Office 2010.
Take and Insert a Screenshot in an Office Document
While composing your document, and are ready to take a shot, go to Insert on
the ribbon and click the Screenshot button that’s located in the
That gives you two options which are available windows that are open (not
minimized) that you can choose. Or, select Screen Clipping so you can grab a
specific screenshot you want. Do note that you can’t take a shot of the
application that you’re using to take the shot, though.
If you select Screen Clipping, it works like the
Snipping Tool which is a utility built into previous versions
of Windows. The screen grays out, and you can drag the cursor to select the
area of your screen you want to capture. Then the screenshot will
automatically be placed into the document you’re creating.
If you need to further edit the image, you can use the editing tools
included in the Office app.
(Note from Dan: As a totally blind computer user, I have not yet tried this.
However, I have been with a visual computer user who did it successfully.)